Enterprise Filter – Control computer usage in your company.

 

Nowadays, almost all companies are equipped with computers with Internet access. Most of the time, employees are free to use them. However, the risks are numerous and include the following: loss of productivity, access to and disclosure of sensitive data, computer stability issues, illegal downloads (of films, music files, software programs).

Enterprise Filter enables businesses to limit such risks by:
- Filtering users' access to the Internet
- Blocking or filtering messaging systems (e-mails and instant messengers)
- Blocking access to unauthorized software programs and folders
- Filtering downloads (music, videos, images, software programs)
- Scheduling access hours according to working or break hours.

A foolproof filtering engine

Enterprise Filter integrates the ICE technology (Intelligent Content Evaluation) – an innovating artificial intelligence and data filtering technology which evaluates in a meaningful way all materials to which employees want to access.

Filter Internet sites:

You set the desired sensitivity level for each category: adult sites, job search websites, sports websites, travel/tourism, webmails, gambling, chats, financial and dating websites. You can choose among the suggested options to meet your company's business needs, and select the types of websites that you want to grant or deny access to your staff.

Filter e-mail and instant messenger contacts:

- Specify which e-mail contacts your staff is allowed to interact with in order to avoid information leaks and unwanted chats. (Internal and professional contacts: suppliers, distributors, bank).
- Select authorized contacts or block MSN messenger to make sure that e-mail is only used for professional purposes.

Filter languages and countries:

You can allow or block e-mails or webpages viewed according to pre-defined languages and countries. For example, you may limit access to French-speaking websites only, or prevent your staff from receiving spams in foreign languages.

Personal data:

Enterprise Filter integrates a validation engine for words and strings to prevent employees from disclosing sensitive data, such as documents labelled as "confidential" or "internal".

Search engines and Instant Messengers:

Search engines can sometimes provide unfiltered results and instant messengers can lead employees to discuss with anyone – this may put your IT environment at risk.

To prevent employees from transmitting confidential data, you can block most search engines and instant messengers:
- Search engines: Google, Yahoo, Lycos, etc.
- Instant messengers: MSN Messenger, Yahoo Messenger, AOL Instant Messenger, ICQ.
- Filter Live Messenger chat content (MSN).

Filter protocols and downloads:

Web pages, FTP and incoming e-mails are overloaded with interactive content such as images, videos or even music files, which may be dangerous. To reduce legal and IT security risks, you may block some of these protocols:
- HTTP (Hyper Text Transfer Protocol) used for viewing Web pages
- FTP (File Transfert Protocol) used for sending files
- SMTP (Simple Mail Transfer Protocol) used for sending e-mails
- NNTP to block access to discussion groups.

To make sure that your staff only visit relevant pages and to protect your system against potential viruses found in unwanted files, you can adjust a large number of settings to block files and animations:
- Select blocked extensions for Web pages, file transfers and e-mails:
archives (compressed files), images (jpg, bmp, gif, etc.), videos (mpeg, avi, mov), audio files (wav, MP3, midi, etc.), texts, executables (program files), PDF (e.g. Universal PDF file or Acrobat® Reader) .
- Allow Flash animations, Scripts, Applets and Active X.

This allows you to block interactive content that can display animations or install programs that may be inappropriate in a professional context or compromise the stability of your IT equipment.

Scheduling tool for computer and Internet usage

Computer or Internet access – You may set a schedule that allows users to access the computer or the Internet only during specific hours, e.g. during working hours, thereby preventing uncontrolled use.
Similarly, you can allocate "time slots" and define the total amount of time your employees are allowed to use the Internet on a weekly, monthly or daily basis, etc. to help you manage their worktime more effectively.

Block programs and folders

You can prevent your staff from opening some of your folders in order to protect your confidential work and personal notes. You also have the opportunity to restrict access to particular setting tools (Control Panel) to ensure optimal system performance.

Individual access for each employee

Managers may decide to supervise their staff closely or encourage them to act more responsibly. To respond to this need, Enterprise Filter allows them to create individual profiles for each member of your staff that are directly integrated into Windows. If you associate a Windows username to an employee's account, Enterprise Filter will run automatically and the security levels you have defined will be automatically applied at Windows startup.

Remote connection

If you wish to do so, you can connect to a remote computer on which you installed Enterprise Filter to make changes to the software settings on that computer from your office or while you are on the go for example.

Reports and controls

Enterprise Filter makes it possible to monitor what your company's computers have been used for:

Statistics and History: This feature allows you to see at a glance which sites have been visited by employees, and which programs have been run.

Screen: This feature allows you to record screen captures or videos at regular intervals to check whether employees' activities are appropriate and report potential issues. This may also be used to check the progress of a project.

Keyboard: This feature allows you to display all keyboard strokes entered in order to view searches performed in search engines and messages exchanged.

Remote control: This feature allows you to monitor computers on which Enterprise Filter is installed from a local area network computer or via the Internet.

Authorizations: If one of your employees wants to access blocked content, he/she may submit a request by clicking on the corresponding button. You will then have the opportunity to unblock or not the related application or website, based on its professional interest.

Software license:

The Enterprise Filter license is valid for 1 year. After that, you will no longer be able to receive updates. To take advantage of the latest updates for the filtering engine, white lists and enhancements, you will have to renew your license.

We offer special prices for license renewal. Please feel free to contact us for more information.

Licenses for multiple computers are available for businesses equipped with several computers. We encourage companies with more than 10 computers to use the Enterprise Filter Network solution.

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